Executive Assistant
Our client, a market research organization located in Andover, MA, is seeking a high-level Executive Assistant to join their team and support the CEO.
In this role, the Executive Assistant will support the team with:
Administrative Support Provide complex calendar management including the planning and timely notification of meetings and appointments.
Use independent judgment in setting priorities and proposing alternatives to meetings.
Prep Founder and CEO to meetings by providing any materials, agendas, etc.
in advance of scheduled meetings.
Support Leadership Team with ensuring meetings scheduled meet negotiated deadlines, ensure adequate transition/travel time in schedules when needed, communicate schedule changes in a timely manner and proactively identify calendar conflicts and work with colleagues to resolve.
Ensure meeting participants have accurate meeting logistics (Zoom link, directions, etc.
) Review time and expense entry and approves to Founder and CEO direct reports.
Act as liaison with Finance and People and Culture teams to ensure timely review and signing of documents.
Act as liaison with external IT support provider.
First point of contact for support issue escalation.
Prepare and edit presentations and other materials as directed.
Prepare reports and/or coordinate small projects as required.
Assist as requested in the creation and dissemination of communications to All Hand Assist with mail by collecting and sorting on a regular basis.
Financial Operations Prepare invoices for services with strict adherence to each customer's specific needs.
Enter payments and receipts into accounting software.
Run financial reports showing business income and expenditures Pay vendor invoices and track bank account balances Verifying the accuracy of business accounts and alerting the CFO of errors Recording any inconsistencies to help the CFO reconcile inaccuracies Complete monthly bank account reconciliations.
Act as liaison with bank.
Support CFO in developing monthly financial statements including cash flow, profit and loss and balance sheets Process payroll for 20 employees Manage employee expense reportsThe ideal candidate will have prior C-Suite support and will be tech savvy.
This role compensates in the low-to-mid $30s/hr and will annualize in the high 60k range.
Qualified candidates are encouraged to apply today for immediate consideration! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM) Recommended Skills Accounting Administration Agenda Development Communication Finance Leadership Estimated Salary: $20 to $28 per hour based on qualifications.
In this role, the Executive Assistant will support the team with:
Administrative Support Provide complex calendar management including the planning and timely notification of meetings and appointments.
Use independent judgment in setting priorities and proposing alternatives to meetings.
Prep Founder and CEO to meetings by providing any materials, agendas, etc.
in advance of scheduled meetings.
Support Leadership Team with ensuring meetings scheduled meet negotiated deadlines, ensure adequate transition/travel time in schedules when needed, communicate schedule changes in a timely manner and proactively identify calendar conflicts and work with colleagues to resolve.
Ensure meeting participants have accurate meeting logistics (Zoom link, directions, etc.
) Review time and expense entry and approves to Founder and CEO direct reports.
Act as liaison with Finance and People and Culture teams to ensure timely review and signing of documents.
Act as liaison with external IT support provider.
First point of contact for support issue escalation.
Prepare and edit presentations and other materials as directed.
Prepare reports and/or coordinate small projects as required.
Assist as requested in the creation and dissemination of communications to All Hand Assist with mail by collecting and sorting on a regular basis.
Financial Operations Prepare invoices for services with strict adherence to each customer's specific needs.
Enter payments and receipts into accounting software.
Run financial reports showing business income and expenditures Pay vendor invoices and track bank account balances Verifying the accuracy of business accounts and alerting the CFO of errors Recording any inconsistencies to help the CFO reconcile inaccuracies Complete monthly bank account reconciliations.
Act as liaison with bank.
Support CFO in developing monthly financial statements including cash flow, profit and loss and balance sheets Process payroll for 20 employees Manage employee expense reportsThe ideal candidate will have prior C-Suite support and will be tech savvy.
This role compensates in the low-to-mid $30s/hr and will annualize in the high 60k range.
Qualified candidates are encouraged to apply today for immediate consideration! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:
https:
//jobs.
beaconhillstaffing.
com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.
This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.
beaconhillstaffing.
com.
We look forward to working with you.
Beacon Hill.
Employing the Future (TM) Recommended Skills Accounting Administration Agenda Development Communication Finance Leadership Estimated Salary: $20 to $28 per hour based on qualifications.
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